Contracts Manager for Island Development Based in the Seychelles

ISLAND DEVELOPMENT – SEYCHELLES
JOB DESCRIPTION
Post Title: Contracts Manager
Responsible to: Chief Executive Officer / Person nominated by the CEO
Location: Outer Island
Key Responsibilities
• Manage the contract aspects of projects, helping to keep them on budget and within timescales.
• Develop and manage all construction schedules / programs, acting as the main point of contact for the client appointed consultants, and ensure that everyone understands their roles and responsibilities so that the works meet agreed technical standards.
• Develop, negotiate and execute a multitude of contracts, as well as recommend workforce strategies and development for pre-qualified contractors.
• Ensure all contract data and information is appropriately entered into relevant systems/databases with regular data review and maintenance to ensure accuracy, thoroughness, and compliance.
• Manage the beginning to end process for contracts including assisting with organizing and collating exhibits (sometimes includes assisting with approvals or signatures/electronic or wet signatures) and ensure that signed contracts are finalized, including communication to relevant parties.
• Manage and complete contract drafts for multiple forms and types of contracts including professional services, design, design and build.
• Manage contract close-out, extension, or renewal and draft and review, negotiate and finalize certain forms of contracts, such as confidentiality and event agreements.
• Manage and coordinate various projects and contracts management responsibilities.
• Manage and respond to a high volume of daily contract-related inquiries.
• Manage and coordinate projects to ensure health & safety, environmental, quality design, procurement, and site operations are managed to the highest standards.
• Manage and plan the site operations in relation to labour, materials, transport, plant and contracted services to meet the programme of work and contracted/statutory obligations.
• Carry out contract request ‘initial submission’ checks and liaise with the relevant parties to ensure that all required information is gathered prior to commencing contract drafting stage.
• Manage with the Quantity Surveyor, Purchasing Department and Subcontractors, all of the project procurement requirements, including the monitoring of the procurement schedule.
• Manage teams to ensure company procedures and best practices are followed, costs are precise, and maximum revenue generated to contribute to the Company’s operating profit.
• Plan projects to ensure they are programmed for successful delivery and the aims of the project are met.
• Ensure the organization’s internal contract documents are accurate and well maintained.
• Create, prepare, review and edit all contracts and provide advice and guidance to the different teams relating to contract generation.
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• Plan projects and ensure they are programmed to a level of detail necessary for the site team to deliver the scheme without delays.
• Ensure a commercial plan and end of life forecast is in place and monitored monthly for the successful commercial delivery of the project.
• Identify potential financial or construction risks and provide alternative to mitigate same.
• Prepare relevant invoices and undertake contract administration.
• Implement the risk management process, review risk registers and check risk controls and assist with urgent audit requests and contracts look-ups.
• Monitor and promote health and safety on the site by recording and reporting any breaches to the Project Manager. If required stop the construction works if unsafe practices are being followed.
• Chair and attend internal and external meetings and ensure the production of accurate records of any discussions and actions.
• Accomplish the company mission by completing any other related request as and when needed.
Minimum Entry Requirements
• Bachelor’s degree in finance or business management or related field.
• Ten years of Hotel Development and general building contract experience.
• Previous experience working with contract regulations and related laws, various contract delivery methodologies and methods of procurement.
• Detailed knowledge of past and current building and construction technology, processes, materials, business and legal matters, change management and contract management.
• Working knowledge of plans, prints, specifications and schematics associated with the trade; and
• Flexible to work extra hours and to remain disposable to any emergencies or eventualities on the construction site or on the outer island.